Employment Specialist

Are you looking for an employer that provides 4+ weeks of PTO and benefits upon hire, focuses on advancement opportunities, and has an overall average employee tenure of a decade? With tuition reimbursement, wellness incentives, and a 401K plan with dollar-for-dollar match, Florence Bank has it all!

At Florence Bank, we offer:

• Competitive salary
• Generous paid time off
• 12 paid holidays
• Hybrid work schedule after successfully completing 6 months of employment
• Dynamic work culture
• Fun work environment
• Weekly pay schedule
• Medical, dental, vision and life insurance upon hire
• 401K plan with dollar-for-dollar match
• Profit sharing bonus after two full calendar years of employment
• Robust wellness program with monetary incentives
• $5,000 tuition reimbursement each calendar year

We are currently seeking candidates to join our exceptional team for the following position:

Job Title: Employment Specialist 
Location: Main Office

Salary Range: $23.89 To $36.42
*Compensation for this position is commensurate with experience. The posted range is intended to provide a general estimate and does not guarantee a specific rate of pay.

Position Summary: Responsible for recruitment of non-exempt positions and specialized administrative tasks, including posting job openings; reviewing job applications from prospective employees; screening and interviewing applicants for employment; attending job fairs; onboarding and orientation for all new employees; and performing administrative functions associated with hiring and enrollment/disenrollment in employee benefits. Ensures the effective communication of all new hires, terminations, and employee changes to appropriate departments. Runs reports, maintains records, answers employees’ and candidates’ questions, and performs other administrative tasks.

Essential Functions:

1. Consistently provides superior professional service to internal and external customers.
2. Consistently meets expectations of teamwork, punctuality, and regular, reliable attendance.
3. Maintains accurate records of all active job openings and received applications; manages internal and external job postings.
4. Reviews applications for non-exempt positions; conducts screening and in-person interviews and schedules follow-up interviews with hiring managers.
5. Works closely with hiring managers, discussing candidates to be interviewed and hired. Coordinates start dates for non-exempt positions with hiring managers.
6. Follows up with related aspects of employment, such as sending acceptance letters to all new hires, communicating with managers, sending letters to applicants, and recording applicant information. 
7. Performs all administrative tasks related to job posting and candidate hiring processes.
8. Works with Recruitment and Benefits Manager to develop strategies to recruit and hire candidates for current and future employment opportunities. 
9. Represents the Bank at job fairs and other employment-related outreach opportunities.
10. Conducts new hire orientation for all new hires and assists new hires with enrolling in benefits at orientation. 
11. Performs all administrative tasks related to employee transfers and promotions.
12. Develops, communicates, and monitors Employee Referral Program.
13. Ensures compliance with Federal and State laws and regulations applicable to interviewing and hiring. 
14. Performs weekly payroll maintenance. Works closely with the Payroll and Training Administrator to ensure employee records are updated timely and accurately regarding payroll and benefits.
15. Runs weekly payroll audit reports and ensures the accuracy of all information entered into ADP by verifying with the proper documentation.
16. Acts as back-up for payroll processing, as needed. 
17. Maintains and organizes HR Department shared filing system as well as electronic employee personnel files and organizational charts.
18. Assists with the planning and implementation of ongoing employee events and/or activities.
19. Creates department reports as needed. 
20. Maintains the HR Compliance Calendar with completion of tasks. 

Other Responsibilities: Assumes additional responsibilities, as requested.

Education, Experience, and Skills Required:

The following skills, experience, or background are necessary (with or without accommodation) for this position.

1. Associate’s degree or equivalent experience-based knowledge. 
2. Recruiting and hiring experience preferred.
3. A high level of organizational skill, analytical ability, and detail orientation.
4. Strong PC experience, including Microsoft Office products and Adobe Acrobat software. Knowledge of ADP payroll maintenance is preferred.
5. Strong communication skills, including verbal, written, and presentation skills.
6. Strong interpersonal skills and the demonstrated ability to handle sensitive employee and business situations of a confidential nature.

Physical Demands/Conditions Requirements:

1. General office environment.
2. Frequent use of computer.
3. Sits for an extended period.

Equipment Used:

• General office equipment.

All employees handling customer accounts and transactions have a duty to report apparent suspicious activity and OFAC matches to the BSA Officer and the Security Officer. 

Florence Bank is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.